Best Expert Christmas Party Planning Hints

24 Hours Party Rental planners realize Christmas party planning can be a frightening experience; because of the fear of making a mess. It’s understandable! Trying to please many people, including friends, co-workers, and family, can be difficult. Everyone wants to make great memories, but they have different ideas of what’s fun. And they will probably post good or bad pictures of your party all over Facebook and Pinterest.

Have you already planned your Christmas Party? Yes. However, don’t be careless; you could miss something. That’s why we’ve made the following Christmas party rental planning tips.

Date and Venue Booking During Christmas

The date and venue are especially significant in December. It is common to see a venue booking early. So, arranging a date ASAP is ideal to guarantee you get the Christmas party date you want.

Christmas Party Planning Budget


Knowing your Christmas budget will assist you with the party you want to plan. Therefore, find your concrete number before depositing and booking items like party chairs and tables. Then, as with all holiday budgets, go over the budget a little because it’s Christmas, and you still have a New Years’ party.

  • Find your maximum budget at the start, enabling you to plan a properly segmented budget.
  • Leave some backup money; you never know.
  • Distribute the budget from the start and determine which areas require more money and where you can spend less.
  • Venues at Christmas charge more for reserving, so you must consider this increase.

Picking a Venue

Consider this when you finalize your venue option.

  • You are most likely limited to searching a specific area, yet search more. We all want to find that diamond in the dirt setting that no one knows about. First, find a suitable place with the proper facilities for your needs.
  • Visit the setting and remember to take photographs so you can know the place. Also, acquaint yourself with the event team or ask if you can bring your event planner. Finally, you can brief venue security that all participants wear the wristbands and masks you’ve designed or will provide to permit entry into the gathering.
  • If you like a setting, call right away and get a quote. Then, see whether you can temporarily put the venue on hold. Well, until you have gone through all your options.
  • Negotiate! Deal with them; you won’t get it if you don’t negotiate.

Now, you can also host a home Christmas party for 20 people on the patio without worrying about reservations. But make sure your deck is big enough for your items to fit correctly and spaciously.

Rsvp Invitations for your Christmas Party


Give the guests all the details right on the invitations, including:

  • Date
  • Start and closing times (people need to return home, give them a specific time so they can plan their night)
  • Theme or Christmas theme
  • Dress Code -ensure your visitors know how to dress (formal or casual).
  • Venue Address -you’d be astounded how many hosts gave this information incorrectly.
  • Format of the event
  • Food and menu choices
  • Rsvp (have a deadline)
  • Mask mandate

Christmas Party Food and Drinks

champagne bottles

The quality of the Christmas food and drinks you’ll serve at your occasion and how you present it is always a great discussion at a table. Most people come to a party for delicious food and drinks. Thus, even the drunk guest will recall how positive or negative the food was before blacking out.

Likewise, remember, in the world of Facebook and Pinterest, practically all you serve up at a Christmas party will go up online with hashtags.


  • Will you use your catering company, or will you use the venue catering? It can entice an outside company to do the catering for many positive reasons. For one, you have more control over the menu.
  • What kind of food would you like to serve? Buffet, dinner, three-course meals, or appetizers.
  • Eat some food samples! Don’t encourage your visitors to eat food that you haven’t tried.
  • Dietary Requirements–not everyone eats meat, and not every person can eat dairy, so ensure you’ve considered everyone’s nutritional requirements.
  • Give your visitors an assortment of alcoholic and non-alcoholic merry beverages. These could be Christmas kinds of cocktails, Champagne or wine, it’s up to you. First, ensure you have non-alcoholic drinks like juices, sodas, and sparkling water for people who don’t drink.
  • How will you serve the beverages? For example, you may need bottles of wine at the tables for dinner, or you may want individuals to get their drinks from the bar.

Music and Entertainment

A few people will want to show some of their dance moves, particularly after a couple of tequila shots, so you must provide the right music. Start with some Christmas merry melodies to relax your crowd, and then put music that allows guests to go down to the dance floor, such as the ’70s or ’80s, plus today’s new music. Ensure the DJ or band excites the visitors.

Theme and Decorations Tips

24 Hours Party Rental designing a Christmas tree

A few people feel that Christmas is the theme. However, whether you go the traditional Christmas party planning route or pick something more modern, you will still need to make your venue look incredible.

Party Rentals carries the best Christmas decorations and party items to rent; please browse our selections and be safe.

By |2022-12-12T14:19:38+00:00December 12th, 2021|Categories: Christmas Party Tips, Holidays|0 Comments

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