How Much Does It Cost to Rent a Party Tent?

If you’re planning an outdoor event, you might wonder how much a party tent costs to rent. A Miami event tent rental can provide shade, rain protection, and a festive atmosphere for your guests. But how do you choose the right size, style, and accessories for your party tent? And how do you budget for the rental costs?

In this blog post, we’ll answer these questions and more. We’ll show you how to estimate the cost of renting a party tent based on various factors, such as the number of people, the type of tent, the installation location, and the add-ons you might need. 

How Do You Choose the Right Party Tent Size?

Frame tent rental

The first thing you must consider when renting a party tent is how big it should be. The size of the tent will depend on how many people you’re expecting, what activities you’re planning, and how much space you have available.

A general rule of thumb is to allocate 10 square feet of tent space per person. This will give you enough room for seating, tables, and walking around. However, if you plan to have a dance floor, a DJ booth, a bar, or other features that take up space, you’ll need to add more square footage accordingly.

For example, if you expect 100 guests and want a dance floor and a bar, you might need a 1,500-square-foot tent (10 x 100 + 500). You can use an online calculator to estimate the tent size you need based on your event details.

The Style of the Party Tent Can Affect The Cost

Party Rental Pole Tent 10x10

There are two main types of party tents: pole tents and frame tents. Pole tents have poles in the center and around the perimeter that support the fabric roof. Frame tents have metal frames that hold the roof without any poles inside.

The main difference between pole tents and frame tents is that pole tents require staking into the ground, while frame tents can be set up on any surface. Pole tents are usually cheaper and more elegant than frame tents, but they also have drawbacks. For instance, pole tents can’t be installed on hard surfaces like asphalt or concrete; they have center poles that might obstruct the view or interfere with the layout, and they need more clearance around the edges for the stakes.

Frame tents are more versatile and customizable than pole tents, but they also have disadvantages. For example, frame tents are usually more expensive and less attractive than pole tents; they have heavier and bulkier frames that might be harder to transport and install, and they might need additional support like weights or anchors to secure them.

The choice between pole tents and frame tents will depend on your personal preference, budget, and installation location. You should consult your rental company to find their options and what suits your event best.

How to Budget for the Cost of Renting a Party Tent?

Once you’ve decided on the size and style of your party tent, you can start budgeting for renting it. The cost of renting a party tent will vary depending on several factors, such as:

  • The rental company: Different rental companies will have different rates and policies for their party tents. It would be best to compare the prices and reviews of several rental companies in your area before deciding.
  • The season: The demand for party tents will fluctuate depending on the season and the weather. Pay more for a party tent during peak seasons like summer or spring or weekends or holidays. You might also pay more for a heated or air-conditioned tent for extreme temperatures.
  • The duration: The longer you rent a party tent, the more you’ll pay. Most rental companies will charge by the day or by the hour. You should check with your rental company to see how they calculate their rates and if they offer any discounts for longer rentals.
  • The delivery cost of your party tent will depend on how far your rental company has to travel to your event location. Ask your rental company if they charge a flat fee or by the mile for delivery and if they include setup and breakdown in their price.
  • The installation fee for your party tent will depend on how easy or difficult it is to set up your tent at your event location. You should inform your rental company of any obstacles or challenges they might encounter during installation, such as uneven ground, limited access, overhead wires, underground pipes, etc. You should also ask your party rental company near Miami, FL if they charge extra for installing on hard surfaces like asphalt or concrete or for using weights or anchors instead of stakes.

The Tent Accessories or Add-ons Impact the Cost 

The add-ons are any extra features or accessories you want or need for your party tent, such as sidewalls, lights, heaters, fans, flooring, linens, etc. These add-ons will increase the cost of your party tent rental, but they might also enhance the comfort and appearance of your event. Ask your rental company what add-ons they offer and how much they charge.

So, What is the Cost of Renting Party Tents?

According to Dreamers Event Rentals, you can expect to pay anywhere from $200 to $500 for a smaller party tent (10×10 to 20×20), while some tents can cost from $600 to $2,000 for a larger party tent (30×30 to 40×80).

In short, the cost of your party tent will depend on various factors. You should get a quote from your tent rental company that includes all the fees for your party tent rental.

The Conclusion

Renting a party tent can be a great way to host an outdoor event, but it can also be costly and complicated. By following these tips, you can make sure you choose the right party tent for your event and budget for the cost of renting it while saving money.

By |2023-12-13T16:06:29+00:00December 13th, 2023|Categories: Events, party rental supplies, tent rentals Miami, Weddings|0 Comments

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